Meet Otto · AI for public tenders
Not a platform. A bid employee.
Otto finds tenders that fit, checks specs and prepares bids in Slack, Teams or email. No new platform to learn.
Otto works with all your tools
See Otto at work
Ask in Slack or Teams. Get the work back.
@Otto anything new this week that fits our catalogue?
Found 3 new tenders that fit. The Lyon hospital one is the strongest match.
Tender shortlistTED and national portals
- Medical imaging displaysBest fit Regional hospital · Lyon, FR €410k Deadline 16 Nov
- Computer equipment for schools City municipality · Vilnius, LT €180k Deadline 6 Nov
- Network switches and installation Water utility · Hamburg, DE €240k Deadline 2 Dec
@Otto check the Lyon hospital spec against our catalogue
41 of 44 requirements match. 3 need a decision.
Medical imaging displaysRegional hospital · Lyon, FR
- Screen size 32 in or larger Req. 4 Our closest model is 31.5 in
- 5-year on-site warranty Req. 12 Our standard warranty is 3 years
- Delivery within 30 days Req. 27 Current lead time is 6 weeks
@Otto prepare the bid pack for the schools tender
Bid pack is ready. Two documents need a signature.
Computer equipment for schoolsBid pack, 4 files
- technical-proposal.docx Ready
- price-schedule.xlsx Ready
- espd.pdf Needs signature
- declarations.docx Needs signature
Monday check: 3 bids close this week.
Closing this week3 bids
-
Road maintenance machinery lease
Regional road authority · Porto, PT
Wed 4 Nov
Owner: Mantas
-
Laboratory consumables, 24 months
Technical university · Ghent, BE
Thu 5 Nov
Owner: Eglė
-
Computer equipment for schools
City municipality · Vilnius, LT
Fri 6 Nov
Owner: Laura
@Otto what did winners bid on similar laptop tenders this year?
Across 12 awarded tenders for laptops with the same specs, buyers paid €588-€690 per unit, median €634. We were 6% above it last time.
Price per laptop, same specs12 awards this year
Trusted by suppliers that sell to the public sector
Coverage
Every public tender in Europe. One colleague reads them all.
Otto reads TED, the EU’s official tender journal, and national portals for the smaller tenders. In the original languages. Then tells you only what fits.
- 30 countries
- All 27 EU countries plus Norway, Iceland and Liechtenstein.
- 24 languages
- Every official EU language, read as published. Otto answers in yours.
- Every day
- New notices are checked daily and matched against your catalogue.
Otto is the AI bid employee that reads the portals so you don't, checks every spec line, watches every deadline and hands back a ready bid pack.
A bid team where people and Otto work together.
You decide which tenders to chase. Otto does the reading, the checking and the paperwork, then comes back with the result and the next step. Nothing goes to a buyer until you say so.
“We spent hours digging through outdated government portals, trying to understand foreign tender rules, and rewriting the same documents over and over.”
spec-reviews
@Otto can you check the spec for the Kaunas hospital tender against our catalogue?
Done. 41 of 44 requirements match. 3 need a decision:
- Monitors: 90 W USB-C power required. Our model gives 65 W.
- Warranty: 60 months on site. Our standard is 36.
- Delivery: 14 days from order. Our usual lead time is 21.
Warranty is fine, the distributor covers 60 months. @Otto ask them about the 65 W.
Here is a draft clarification question for the buyer. Questions close on 27 Oct. Send it through the tender portal?
Draft for the buyer
Will you accept monitors with 65 W USB-C power delivery if a docking station is supplied with each set?
Works where your team works
What makes Otto a hire
-
Takes
ownershipNot tips. Finished work.
Hand Otto a tender and get back a review, a requirement matrix and draft documents, ready for your sign-off.
-
Works across
every toolOne employee. Every tool.
Otto works across Slack, Teams, email, SharePoint and Drive. It reads TED for EU-wide tenders and national portals for the smaller ones TED does not carry.
-
Gets better
over timeLearns how you bid.
Otto keeps notes on your catalogue, past bids and decisions, so each shortlist fits a little better than the last.
A chatbot answers.
Otto delivers.
Other AI tells you how to do the bid work. Otto does it and hands you the file.
Tender search
Generic AI chat
Tells you which portals to check and which CPV codes to try.
Otto
Searches every tender in Europe. Hands you the shortlist.
Spec review
Generic AI chat
Tells you to compare the spec with your catalogue, line by line.
Otto
Checks every line. Hands you the matrix.
Bid documents
Generic AI chat
Gives you a cover letter template and explains what an ESPD is.
Otto
Drafts the documents. Hands you the bid pack.
Deadlines
Generic AI chat
Suggests you set a reminder in your calendar.
Otto
Tracks every date. Pings the owner before each one.
Plug in.
Hand over the first tender.
-
Tell Otto what you sell
Share your website, product catalogue or past bids. Otto builds a profile of what you can supply and where you sell.
-
Add Otto to Slack, Teams or email
Otto joins like a new colleague. Mention @Otto in a channel, or forward a tender by email.
-
Assign the first tender
Paste a tender link or ask for a shortlist. Otto replies in the thread with the result and the next step.
Autonomous,
not unsupervised.
Otto asks before anything it cannot undo, and speaks up when something in a bid looks wrong. Otto proposes, you decide. Every submission waits for your approval.
- Otto only sees the channels it is invited to.
- Approval buttons before anything is sent to a buyer.
- Per-person permissions for who can assign and approve.
@Otto submit the bid for the schools IT tender
The bid pack is ready, but the ESPD is not signed yet and the tender asks for a bank guarantee. Send it for signature first?
Computer equipment for schoolsBid due 6 Nov
- Bid pack
- ESPD
- Bank guarantee, €3,600
good catch, send for signature
- Built in the EU
- Your data is never sold
- You approve every submission
From our customers
The moment Otto becomes
part of the team.
What supplier teams say about working with Bidrock.
“Our team uses it daily, and honestly, we can't imagine going back. Everything is already filtered to fit our profile. It's simple, reliable, and helps us stay ahead of the game.”
“Before, we wasted hours jumping between portals and sorting through irrelevant opportunities. Now, we're more efficient, more confident - and finally in control of the process.”
“Bidrock makes public tenders finally accessible. No more confusing portals, legal jargon, or endless paperwork. It's made for real businesses, not bureaucrats.”
What is Otto, exactly?
Otto is Bidrock's AI bid employee. Otto finds the public tenders that fit what you sell, reads the documents and specs, and prepares the bid work your team would otherwise do by hand. You review and approve. Otto does the legwork.
How is Otto different from a tender platform or ChatGPT?
A platform gives you a list and leaves the reading to you. A general chatbot explains how to do the work. Otto does it: searches tenders across Europe, checks the spec against your catalogue and hands back the files.
Which countries does Otto cover?
All 27 EU countries plus Norway, Iceland and Liechtenstein, through TED, the EU's official tender journal. Otto also reads national portals for the smaller tenders that never reach TED.
Where does Otto work?
Where your team already works: Slack, Microsoft Teams and email. Otto also has an office in the Bidrock workspace, with a tenders board, tasks and a knowledge base.
Can Otto submit bids on its own?
No. Otto prepares the bid pack and tells you what is missing. You approve and submit. Nothing goes to a buyer without a person signing off.
How does Otto learn about my company?
From what you share: your website, product catalogue, past bids and the feedback you give in chat. The more your team works with Otto, the better the shortlists fit.
Can Otto make mistakes?
Yes, like any colleague. That is why Otto flags what it is unsure about and why you review the work before anything is sent. Always check the final bid before you submit it.
Is my data safe?
Bidrock is built in the EU. Your data is used to do your work and is never sold. Otto only sees the channels and files you share with it, and you decide who can assign work and approve it. Ask us for details in a demo.
More on our security page.
How long does setup take?
Not long. Share your website or catalogue, add Otto to your workspace and assign a first tender. If you prefer, book a demo and we walk you through it.
What does it cost?
Pro is €45 a month, or €39 a month billed yearly, excluding VAT, and covers your whole team: you pay per workspace, not per seat. Every plan has every feature; Max 2.5x, Max 6x and Max 15x (€95 to €395 a month) let Otto do more each month, and Enterprise is custom. Every plan starts with a 7-day free trial on Max 2.5x, worth €95, and if you cancel during the trial you pay nothing: see pricing.
Seven days free.
Otto delivers.
Get €95 of Otto free for 7 days on Max 2.5x.